We are seeking a dynamic and dedicated Orchestra Personnel Manager to lead the coordination and management of the Bufalo Philharmonic Orchestra’s contract and per service musicians. This role is vital in ensuring seamless rehearsals and performances, fostering a collaborative environment, and maintaining high standards of professionalism. The ideal candidate will possess excellent communication skills, a passion for the arts, and experience in managing diverse teams within theatrical or musical settings. The Personnel Manager reports to the Vice President of Artistic and Orchestra Operations.

Key Areas of Responsibilities include the following:

Act as primary liaison between musicians and administration

Act as liaison between Administration and Orchestra leadership, the union or its representatives, including communication with the Music Director, Principal Pops Director, Assistant Conductor and guest conductors.
Communicate with library staff to ensure proper information flow to musicians.
Regularly consults with the Music Director regarding Musician performance, managing Musicians tenure and probationary process, hiring of substitute and extra Musicians.

Has a thorough knowledge of the Collective Bargaining Agreement (CBA).

Monitors various contractual issues and policies such as length and intermissions of services, stage conditions, travel arrangements, etc.
Research facts related to work issues and grievances for discussion between the Administration and the Orchestra. Implements authorized and agreed upon corrective measures appropriate to the situation.

Manage Orchestra Personnel

Annually prepares and distributes individual Musician contracts
Creation and distribution of weekly Blue Sheets.
Prepares seating rosters and string rotation. Keeps attendance and accrual records for contract players, tracks string reductions and string equalization, tracks various types of time off outlined in the CBA. Takes and maintains record of attendance at all services.
Hires sub and extra musicians as needed, including processing new hire paperwork,
Prepares payroll information related to the orchestra, extra musicians, radio broadcasts, recording sessions and other media activities, including the preparation of pay additions/deductions and other information necessary for payroll processing.

Audition Coordination:

Convening and creation of audition committee in compliance with the CBA.
Function as liaison between the audition committee chair, Music Director and Library on the selection of the repertoire list.
Creating and distributing audition advertisements. Planning and implementing the audition process working to ensure that candidates have a positive experience.

Other Duties as assigned

Experience/Requirements:

College degree in Music or the arts is required.
Previous experience in an ICSOM Orchestra is preferred.
Knowledge of symphony orchestra structure, symphonic repertoire and standard references is preferred.
Strong communication, interpersonal, leadership and organizational skills are necessary. Must exhibit maturity in behavior, patience and understanding, and be decisive in reaching, communicating and implementing decisions.
The ability to handle multiple priorities in stressful situations in a calm manner.
Must be able to cope with confrontation, manage altercations, and assist with problem resolution.
Proficiency with MS Office is mandatory.
Familiarity with OPAS or similar programs is preferred
Must be available evenings and weekends.

The Buffalo Philharmonic Orchestra provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, furlough, transfer, leaves of absence, compensation and training.

Pay: $62,353.20 per year

Benefits:

Dental insurance
Employee assistance program
Flexible spending account
Health insurance
Life insurance
Paid time off
Vision insurance

Application Question(s):

Are you able to work evenings and weekends

Education:

Associate (Required)

Experience:

Orchestra/Music: 2 years (Preferred)

Ability to Commute:

Buffalo, NY 14201 (Required)

Work Location: In person

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