Sr. Secretary, Department of Music Performance Studies

Bowling Green State University • Bowling Green, OH, US • 1w ago

Salary

$17.22 - $18.81 Hourly

Location

Main Campus (BG), OH

Job Type

Full-Time

Job Number

BGSU00759

Division

Musical Arts Dean

Department

Musical Arts Dean - Staff

Opening Date

05/08/2025

Closing Date

Continuous

Pay Grade

25

Summary

This position is responsible for the coordination of the daily operation in the college and department office. Specific duties assigned include schedule development, writing contracts for visiting guest artists, enrollment management, student progress reporting, and academic support of the department and chair of Music Performance Studies (MUSP). Requires multi-tasking of important duties and an organized person to handle same.

Essential Functions

Support chair and assist faculty in Department of Music Performance Studies with administrative and academic functions.
Develop course schedule development, and processing Independent Contract Agreements for guest artists and vendors.
Use CSS PeopleSoft software to register students, assign instructors to classes, confirm registration, print rosters. Process schedule change and student record forms.
Assist department chairs and associate dean with routine and non-routine administrative tasks, including but not limited to query reports, faculty evaluation forms, pre-requisite checks, student registrations, correspondence, departmental purchases, filing, and general clerical duties.
Answer telephone and greet visitors.
Provide requested information or materials, direct calls to appropriate individuals/areas and take messages.
Compose and prepare typed copy using MS Office/Excel to produce correspondence, reports, and programs; proof copy and make corrections.

Minimum Qualifications

One-year related experience
High School degree or GED

Additional Information

Essential Competencies:

Knowledge of basic mathematical and reading skills
Ability to carry out verbal and/or written instructions
Ability to effectively communicate, verbally and written
Detailed-oriented and highly accurate
Ability to work in changing environment
Ability to work effectively in a team environment
Ability to interact effectively with students, faculty, staff, and the public and to represent BGSU appropriately
Knowledge of computer skills, such as MS Office, presentations, spreadsheets and/or database entry/query
Ability to query, run reports and modify data in financial systems
Ability to access and maintain document imaging systems, including scanning and filing documents
Ability to operate computers and peripheral equipment such as printers
Ability to draft office correspondence

Required Documents to Upload to Application: Cover Letter and Resume

Deadline to apply: The search committee will review applications until the position is filled; however, for best consideration, applications should be provided by May 22, 2025.

BGSU does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term.

Bowling Green State University is an Equal Opportunity Educator and Employer. We are committed to ensuring an equal employment opportunity for all applicants and encourage applications from all regardless of sex, race, veteran-status, disability, age, gender identity, genetic information, religion, or sexual orientation. In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position with Bowling Green State University, please call 419-372-8421 or email ohr@bgsu.edu.

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