Description:
The Youth Orchestras Manager is responsible for the overall administration, coordination, and management of the youth orchestra program. This includes planning and executing rehearsals, concerts, and other events, as well as providing support to the orchestra’s musicians and conductors. The manager ensures the smooth operation of the program, fostering a positive and enriching environment for young musicians.
Job Duties and Responsibilities:
- Program Administration:
- Oversee daily operations of the Cincinnati Symphony Youth Orchestra (CSYO) program.
- Develop and manage the CSYO’s annual calendar, including rehearsals, concerts, auditions, and special events.
- Coordinate venue rentals and equipment rentals.
- Maintain accurate records of student participation, attendance, and data collection.
- Rehearsals and Concerts:
- Organize weekly rehearsals, covering all logistics.
- Manage/coordinate concert production, including stage management, program printing, and audience logistics. Performances in Music Hall are in conjunction with the Cincinnati Symphony Orchestra production and front of house teams.
- Facilitate communication between musicians, parents, and staff regarding rehearsal and performance details.
- Communication and Outreach:
- Serve as the primary point of contact for students, parents, and community members.
- Develop and distribute regular communications, email updates, and coordinate with Communications for social media posts.
- Promote the youth orchestra program throughout the community outreach.
- Build and maintain relationships with local schools, music educators, Ohio Music Education Association (OMEA)/ Kentucky Music Educators Association (KMEA) and community organizations.
- Financial Management:
- Assist in the development and management of the program’s budget.
- Monitor expenses and ensure adherence to the budget.
- Manage tuition collection and provide financial assistance information to families as needed.
- Volunteer and Staff Coordination:
- Foster a collaborative and supportive working environment for all team members.
- Program Development:
- Collaborate with the Director of Learning to implement strategic plan initiatives.
- Evaluate program effectiveness and suggest improvements to enhance the overall experience for participants.
- Stay informed about trends and best practices in youth orchestras and music education.
- Support organization’s Diversity, Equity and Inclusion initiatives as well as supporting a respectful organizational culture.
- Represent the organization’s values in your work.
- Other duties as assigned.
Requirements:
- Minimum of 3-5 years of experience in arts management, music education, or related field preferably with a youth orchestra or similar program.
- Strong organizational and project management skills.
- Ability to pass a background check.
- Excellent written and verbal communication skills.
- Ability to work evenings and weekends as required.
- Proficiency in Microsoft Office and other relevant software.
- Passion for music education and youth development.
- Ability to lift and move musical equipment and instruments as necessary.
- Ability to travel locally for events and rehearsals.
Reporting Relationship: Director of Learning
