Happier Job Description: Music & Culture Coordinator – Admin

Position Overview The Music & Culture Coordinator – Admin provides critical administrative and operational support to the Music & Culture team, helping to ensure the successful execution of programming across all venues. This role supports contracts, budgeting, ticketing, and artist payments while coordinating closely with internal teams and external partners to keep the department organized and on track.

Key Responsibilities

Manage contracting processes and maintain contract tracking systems
Create, track, and reconcile event budgets and P&Ls
Process artist payments and coordinate with finance and accounting
Maintain accurate BEO (Banquet Event Order) calendars and event info across platforms
Maintain internal calendars for key programming and financial dates
Liaise with artist teams on logistics including travel, hospitality, and deliverables
Organize documentation for work permits, visas, and tax requirements
Support Music & Culture events onsite and coordinate wrap reports post-show

Collaboration Touchpoints

Weekly meetings with the Music & Culture Director
Direct collaboration with: Finance Team: Payments, coding, and reconciliation
Production Team: Technical rider needs and advancing
Operations Team: Event scheduling and cross-functional support

Tools You'll Use

TripleSeat – BEO and event coordination

Prism – Booking holds, artist tracking
Sage – Budgeting and financial reconciliation
Monday.com – Administrative task tracking
Google Workspace – Documentation and communications

Qualifications

3+ years experience in music/event production or venue operations
Deep organizational skills and strong attention to detail
Familiarity with contracting, artist payments, and box office systems
Excellent communication skills and team collaboration
Proficiency in Google Workspace, TripleSeat, Prism, Monday.com

Role Success Indicators (30-60-90 Day Goals)

Accurately manage budgets, contracts, and settlements for multiple events
Deliver timely artist payments and maintain finance alignment
Confidently manage advancing tasks and production communications

This role is ideal for someone who thrives in detail-heavy, high-energy environments and enjoys supporting creative work through excellent organization and clear systems

HAPPIER PEOPLE MANAGEMENT LLC jobs

Music & Culture Coordinator