Overview
Join our vibrant team as a Worship Planning Assistant, where your enthusiasm and organizational skills will help craft inspiring and memorable worship experiences. In this dynamic role, you will support the Pastoral Staff, Director of Music and Worship Arts, and Contemporary Worship Leader in the planning, coordination, and execution of worship. Your proactive approach and attention to detail will ensure every aspect of worship planning runs smoothly, creating an uplifting environment for our congregation and community.
DUTIES
Volunteer Recruitment and Coordination
1) Recruit, train, schedule, and oversee audio/visual volunteers for all Sunday services (traditional: screens and sound; contemporary: screens, sound, and lighting)
2) Maintain accurate volunteer contact information
3) Prepare and distribute volunteer schedules for Sunday services
Lay Leader Support
1) Coordinate quarterly scheduling of lay leaders with Senior Pastor, Associate Pastor, and Director of Music and Worship Arts
2) Proof, email, and print (one-sided) weekly worship materials for lay leaders
3) Assist in recruiting and retaining lay leaders
Copyright Coverage
1) Ensure all worship materials comply with copyright requirements, including maintaining licenses and completing required reporting, e.g., CCLI (a full list of licenses is available in the church office)
Online Service
1) Coordinate weekly production of the online worship service in collaboration with the video contractor
2) Organize, upload, and manage service files in shared storage (e.g., Google Drive)
3) Ensure elements of the 9:30 a.m. worship service (e.g., scripture, sermon, communion) are recorded for online use, either directly or through trained volunteers.
4) Ensure all online content complies with applicable copyright and licensing requirements
5) Maintain and update online service content across platforms (e.g., Vimeo), including titles, descriptions, and metadata
6) Serve as primary point of contact on Mondays for questions or follow-up related to the Sunday recording
Church Website and Social Media
1) Maintain and update the church website, including weekly sermon content and event calendar
2) In coordination with church staff, maintain current and appropriate content across social media platforms
Sunday Morning Responsibilities
1) Print sermon transcript for screen operators, and include notes to assist them with specific timings, duration, etc.
2) In coordination with Facilities Manager, prepare equipment and space in the Sanctuary and MPR before worship, and close down the MPR after the 9:30 service and Sanctuary after the 11:00 a.m. service
3) Ensure hard drive of 9:30 recording is in place for collection by video contractor
4) Meet with worship volunteers prior to each service, and fill in for missing volunteers
5) Be available to assist volunteers, members, and church staff as needed throughout Sunday morning
Other Responsibilities
1) Attend twice-monthly staff meetings (9:30 a.m.) and weekly worship planning meetings (11 a.m.)
2) Team with and support other church ministries as needed
3) Support Worship Coordinator during the week with screen and media prep for all worship services and media events
ADDITIONAL FUNCTIONS:
1) Assist staff with special services and events when requested
2) In collaboration with pastors, serve as lay leader coordinator in absence of volunteer leader
REQUIRED EXPERIENCE:
1) Strong computer skills plus relevant experience with Microsoft Office, ProPresenter, and website management
2) Strong administrative and organizational skills
REQUIRED QUALIFICATIONS AND SKILLS:
1) Attention to detail
2) Extensive knowledge of Christian worship models and trends
3) Strong relational and communication skills
4) Technical computer analysis and problem-solving skills
5) Ability to encourage and motivate volunteers
PHYSICAL REQUIREMENTS:
1) Sitting, standing, walking, stooping, bending in office environment
2) Perceive and comprehend by the sense of sight
3) Must communicate with others, including hearing, speaking and listening
4) Push/pull, such as office and audio/video equipment
5) Lifting and carrying of office equipment
6) Mobility between locations (offices, etc.)
WORKING CONDITIONS:
1) Works alone and with others, including verbal and face-to-face contact with others
2) Moderate to quiet noise levels in office environment
This Worship Planning Assistant role is perfect for motivated individuals eager to contribute their talents in a meaningful way. Join us in creating inspiring worship experiences that uplift hearts and foster community connection!
Pay: $17.00 - $19.00 per hour
Benefits:
- 401(k) matching
- Retirement plan
Application Question(s):
- Available to work on Sundays?
Experience:
- Website management: 1 year (Preferred)
Work Location: In person
