Music Program Coordinator

Community Arts School

Full-Time Administrative

Department/Division: Community Arts School

Classification: N – Administrative Staff

Status: Full-time

Work Schedule: 8-4:30 M-F; some evenings and weekends required

Reports To: Director, Community Arts School

NOTES: Total 2023-2024 Enrollment: 1,241

Job Summary: Under the direction of the Director of the Community Arts School, the Music Program Coordinator serves in a team environment to support and coordinate BW Community Arts School music classes, ensembles and summer arts programs.

Essential duties, tasks, and responsibilities:

Manage family relationships, faculty and student assistants for all CAS classes and ensembles.
Grow CAS Music enrollment through a portfolio of offerings that ensures a pathway of musical training and experiences.
Support faculty and instructors for classes and ensembles.
Work collaboratively with BW Music Education faculty to support and train BW student assistants, sectional teachers, and service learners.
Communicate regularly with faculty and conductors, ensuring unified vision and understanding of programmatic needs.
Provide timely and clear communications to all stakeholders in a proactive and responsive manner.
Manage logistics of rehearsals and concerts, including stage and rehearsal set-up, concert program production and front-of-house responsibilities.
Reserve rehearsal and concert spaces in tandem with BW Conservatory staff and external contacts, when appropriate.
Purchase music as requested by directors and manage preparation of music folders and other classroom materials.
Oversee CAS music ensemble library and ensure ongoing accuracy of files
Provide quarterly program financial reports to CAS Director.
Plan and Manage summer arts programs.
Secure spaces, dorms, dining, field trips, transportation
Hire all related student and professional instructors – includes interviewing, contract assistance, training. Assist and advise in hiring of individual camp directors.
Create registration, update forms and policies.
Set schedules for campers, student counselors, directors and support staff.
Order supplies including music, snacks, lanyards, etc.
Compose and schedule proactive communication to all stakeholders.
Manage one seasonal Summer Camp Chief of Staff.
Community Building
Strengthen relationships with CAS and BW Faculty to ensure quality and relevance of CAS program offerings.
Develop and maintain relationships with area schools to spread awareness about CAS programs.
Work collaboratively with Conservatory and CAS faculty and staff.
Other duties as assigned.

Qualifications: College degree required; music and/or arts background preferred.Possess excellent writing and communication skills. Proficient with Microsoft & Google products, web/database software, and the ability to learn new applications. Demonstrated organizational skills and the ability to build relationships. Ability to multi-task, meet deadlines, and problem solve.

Working Conditions and Physical Requirements: Work is normally performed in a typical interior/office work environment. No or very limited physical effort required. No or very limited exposure to physical risk.

Compensation: A competitive wage plus tuition benefits.

How to Apply: Review of complete applications will begin immediately and continue until the position is filled. Candidates should submit a resume, cover letter, and three professional references in 1 PDF or Word Document via the To Apply link on BW’s Employment & Careers’ webpage: http://www.bw.edu/employment.

Baldwin Wallace University is an EEO/AA employer and educator. At BW, we support and encourage diversity in a variety of forms. We value and appreciate inclusive excellence in the classroom, within extracurricular activities and as we engage our community partners. Learn more at Diversity Affairs – https://www.bw.edu/about/diversity/.

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Music Program Coordinator