Music Program Coordinator
Community Arts School
Full-Time Administrative
Department/Division: Community Arts School
Classification: N – Administrative Staff
Status: Full-time
Work Schedule: 8-4:30 M-F; some evenings and weekends required
Reports To: Director, Community Arts School
NOTES: Total 2023-2024 Enrollment: 1,241
Job Summary: Under the direction of the Director of the Community Arts School, the Music Program Coordinator serves in a team environment to support and coordinate BW Community Arts School music classes, ensembles and summer arts programs.
Essential duties, tasks, and responsibilities:
- Manage family relationships, faculty and student assistants for all CAS classes and ensembles.
- Grow CAS Music enrollment through a portfolio of offerings that ensures a pathway of musical training and experiences.
- Support faculty and instructors for classes and ensembles.
- Work collaboratively with BW Music Education faculty to support and train BW student assistants, sectional teachers, and service learners.
- Communicate regularly with faculty and conductors, ensuring unified vision and understanding of programmatic needs.
- Provide timely and clear communications to all stakeholders in a proactive and responsive manner.
- Manage logistics of rehearsals and concerts, including stage and rehearsal set-up, concert program production and front-of-house responsibilities.
- Reserve rehearsal and concert spaces in tandem with BW Conservatory staff and external contacts, when appropriate.
- Purchase music as requested by directors and manage preparation of music folders and other classroom materials.
- Oversee CAS music ensemble library and ensure ongoing accuracy of files
- Provide quarterly program financial reports to CAS Director.
- Plan and Manage summer arts programs.
- Secure spaces, dorms, dining, field trips, transportation
- Hire all related student and professional instructors – includes interviewing, contract assistance, training. Assist and advise in hiring of individual camp directors.
- Create registration, update forms and policies.
- Set schedules for campers, student counselors, directors and support staff.
- Order supplies including music, snacks, lanyards, etc.
- Compose and schedule proactive communication to all stakeholders.
- Manage one seasonal Summer Camp Chief of Staff.
- Community Building
- Strengthen relationships with CAS and BW Faculty to ensure quality and relevance of CAS program offerings.
- Develop and maintain relationships with area schools to spread awareness about CAS programs.
- Work collaboratively with Conservatory and CAS faculty and staff.
- Other duties as assigned.
Qualifications: College degree required; music and/or arts background preferred.Possess excellent writing and communication skills. Proficient with Microsoft & Google products, web/database software, and the ability to learn new applications. Demonstrated organizational skills and the ability to build relationships. Ability to multi-task, meet deadlines, and problem solve.
Working Conditions and Physical Requirements: Work is normally performed in a typical interior/office work environment. No or very limited physical effort required. No or very limited exposure to physical risk.
Compensation: A competitive wage plus tuition benefits.
How to Apply: Review of complete applications will begin immediately and continue until the position is filled. Candidates should submit a resume, cover letter, and three professional references in 1 PDF or Word Document via the To Apply link on BW’s Employment & Careers’ webpage: http://www.bw.edu/employment.
Baldwin Wallace University is an EEO/AA employer and educator. At BW, we support and encourage diversity in a variety of forms. We value and appreciate inclusive excellence in the classroom, within extracurricular activities and as we engage our community partners. Learn more at Diversity Affairs – https://www.bw.edu/about/diversity/.
